Locking General Ledger Numbers

General ledger access can be disabled based on an employee's user rights. Access to general ledger account posting can be restricted in all areas including:

• Receive Payments
• Journal Entry
• Deposits
• Disbursements
• Invoices
• Reconciliations

Administrators can grant users the ability to override locked general ledger accounts by modifying the user right's template using the Security Administration screen in the Setup Console.

Note: This feature does not affect automatic system posting to any general ledger account that has the Disable Access box checked.

To Disable General Ledger Access

1. On the Primary menu, click ORGANIZATION.
2. Select the accounting tab.
3. Click the general ledger tab.
4. Click the chart of accounts tab.
5. Select the general ledger account by clicking its Details icon.

6. Select the Disable Access checkbox and click OK.

Note: In any area of Nexsure where a general ledger number can be selected by clicking an ellipsis button , the disabled general ledger accounts will appear as grayed out:

Granting Disable Override

To Modify the General Ledger Security Template

1. On the Utility menu, click SETUP.
2. In the Setup Console, select Security Administration.
3. Click the user rights template tab.
4. Select the User Template Type to apply the changes to, i.e. Accountant.
5. Click Edit.
6. In the Core Components list on the right, select General Ledger.

7. Select or clear the Allow Override checkbox.
8. Click Save.

Related Topics

Mandatory General Ledger Numbers

Chart of Accounts