Tips to help reduce scanned file sizes:

Reduce Resolution

Output resolution should not be more than 100 dpi (dots-per-inch) to help keep file sizes low.  

Tip: Use 75 dpi when scanning something that will be viewed on the screen (like on a web page or an attachment in Nexsure)

• Image quality on a monitor does not dramatically improve with higher resolution scanning.
• Attachments in Nexsure will normally be viewed on the screen.

To change resolution when scanning, please consult the user’s manual.

Avoid True Color Output Type

Typical Scanner Output types are:

• True color (24-bit, millions of colors)
• 256 colors (8-bit, 256 colors)
• Grayscale (8-bit, 256 shades of gray)
• Black/white (1-bit, black and white)

It is recommended to change output type to Black and White for attachments. The higher the color output, the larger the file size.

To change the Output type, please consult the user’s manual.

Reduce Scale (Size) of Image

The scale (size) of an image can greatly reduce the file size of the scanned item

Generally, a scanned image can be scaled from the original by a percentage or by dimensions

• Percentage
• Scale image by 50% (reduce size of original by 50%)
• Dimensions
• If original image is 1600x1200 pixels, scale scanned item to smaller dimensions (for example 1024x768 pixels).
• The horizontal and vertical dimensions may be specified individually, or there may be a predetermined size that is smaller than the original.

To change the Scale, please consult the user’s manual.

Save in Compressed Formats

Common Scanner Output file formats:

• Bitmap
• JPEG (recommended)
• GIF
• TIFF
• WMF

Common compressed formats: .jpeg, .gif, .tif compressed

Saving an image in one of the compressed formats may greatly reduce file sizes.  Depending on the software, the amount of compression can be specified. As the amount of compression is increased, the file size will decrease.

Conversely, as the amount of compression is increased, there will be a reduction in quality of the scanned item.  As such, compressing a file too much will result in a blurred image.

To change the Output file format, please consult the user’s manual.

Questions to Ask the Manufacturer

Ask if the model of your scanner has the ability to do any of the following:

• Reduce Resolution
• Avoid True color output type
• Reduce scale (size) of image
• Save in compressed formats

If none of the above is available, ask if there is a way to reduce the file sizes for scanned items.

Tips to help reduce files sizes of pictures taken by digital cameras:  

• Use medium to low resolution
• Use the lowest (normal) image quality

General Image Resolutions  General Image Qualities  1600x1200 pixels (Large)    Super fine (some cameras may not apply) 1280x960   Fine 1024x768 pixels (Medium)   Normal 640x480 pixels (Small)

Approximate Image File Sizes:

Online Manuals

For a quick reference to the user’s manual for your digital camera, please identify the manufacturer of the digital camera below.  Then follow the instructions below the link to locate the manual for the specific model.

Sony: http://www.ita.sel.sony.com/support/dvimag

1. Images may not display automatically, so just click on Refresh (or Reload) button.
2. Choose model of camera.
3. Under documentation, click Manuals.

Canon: http://www.powershot.com/powershot2/customer/support.html

1. Select model of camera.
2. Under Getting Started, click Product Instructions.

Olympus: http://www.olympusamerica.com/cpg_section/cpg_download_manuals.asp

1. Select Camera model from drop-down list.  
2. Download appropriate Manual.

Kodak: http://www.kodak.com/global/en/service/nav/index.jhtml

1. In the Support by Products list, select Camera, then point to Digital Cameras and select the model.  
2. Click Manuals and Publications on the left side.
3. Click Table of Contents.
4. Click Topic.

Fuji: http://www.fujifilm.co.uk

1. At the top, click Service, Support and Downloads.
2. Click Digital Cameras Manuals and Downloads.
3. Click Manuals.
4. Select model of camera.

If the digital camera you have is not listed above or you cannot find the manual online, please contact the technical support for the manufacturer of your camera.  

Questions to Ask the Manufacturer

Ask if the model of your digital camera has the ability to change Image Quality or Resolution

If not, ask if there is a way to reduce file sizes for pictures taken with this camera